How to use Logitech virtual meeting hardware in TTI meeting rooms (TEES)
Please note: A laptop is needed to host or join a meeting from the meeting rooms; the equipment in the room cannot run the meeting without a laptop. If you do not have your laptop with you but need to host or join a meeting from one of these rooms, please contact TEES IT to check out a loaner laptop.
The equipment mentioned in this article is currently installed in the following rooms:
TTI HQ 3304
TTI HQ 5360 (TEES)
Background
The virtual meeting hardware installed adds BYOD capabilities in the meeting rooms and can be used with any collaboration app running on your laptop (e.g., Cisco Webex, Google Meet, GoToMeeting, Skype, Microsoft Teams, Zoom Meetings, etc.).
BYOD (Bring Your Own Device) conferencing refers to the use of your laptop to host a collaboration session within a meeting room. This means that in order to host or join a virtual meeting from the room, you will need to bring your laptop to the room to use with the virtual meeting hardware.
With a single USB connection to their Windows laptop, MacBook, or Chromebook, you can use the room’s display, camera, microphone, and speakers with any video conferencing application, webinar service, or streaming platform.
Instructions
Turn on the display in the room using the remote:
Bring your laptop and plug it into the purple “Y” shaped cable on the tabletop:
Please note which connection your device has.
If your device has a USB-C connection (small oval port commonly found on MacBooks and newer Windows laptops), you should use the USB-C connection for the best experience. Not only will you have use of the display and AV equipment, but the cable will also charge your device while plugged in.
If your device does not have a USB-C, please use the USB-A connection. This connection is extremely common across numerous devices.
If your device does not have either of these connections, or you need assistance with identifying it, please contact NIS.
Log into your laptop:
If this is your first time connecting to the room equipment, it may take up to two minutes for your laptop to recognize and communicate with the room’s hardware.
Depending on your device’s previous settings, it may not immediately mirror to the room display. You may need to change your projection settings to enable this. Simply press the Windows/Start button and P to bring up the project menu and choose to either duplicate or extend your laptop’s display
Now you should see your device mirrored to the room’s display:
Your laptop should now be successfully connected to the room equipment. Your laptop should automatically select the camera, mic, and speakers from the room equipment regardless of which meeting platform you are using.
When joining a meeting, you may need to adjust the virtual background settings to remove a background or artificial blur that may have been previously used in a meeting:
Teams
Zoom
Webex
When you are done with your meeting or using the screen, simply unplug the cable and place it back on the magnetic holder and turn off the display with the remote.
If you have any questions or need assistance, please contact TTI Network and Information Systems:
TTI HQ Suite 2111
979-317-2345
helpdesk@tti.tamu.edu