Relocation Stipend Guideline
The purpose of this guideline is to provide a standard procedure for the one-time payment of a relocation stipend meant to help defray relocation expenses to a newly hired research position from their current location to their residence located within the vicinity of a TTI facility. The exact sum of the relocation stipend will be within the hiring offer letter. This stipend may be offered at the discretion of the hiring manager and program/division leadership and is not an entitlement.
TTI may elect to provide a relocation stipend to help defray expenses incurred in relocation of new research hires for distances requiring moves more than fifty miles from their current place of residence to their new residence within the vicinity of their newly assigned TTI office work location.
Relocation stipends can only be awarded if employees plan to move within 365 days of the date of the employee start date and the stipend is included in the offer letter. The relocation stipend is to be paid through payroll and must be paid from departmental funds (IE, division, or program overhead, fixed fee residual, research incentive, or REINFUSE funds). No state funds may be used. The IRS considers stipends to be taxable income to the employee. Payments will be reduced by the applicable payroll taxes. To maintain consistency and fairness, stipends in excess of $7,000 or other exceptions to this policy must be approved by the hiring manager’s associate executive director, CFO, and Agency Director prior to inclusion in an offer letter.
Factors to consider when deciding the level of stipend may include distance, position, number of family members relocating, and amount of available departmental funds. In no case will the amount of the stipend exceed 1/12 the salary of the employee. Human resources will administer this program and ensure compliance with the above procedure.