Using Large Conference Rooms at TTI HQ - Advanced Info
Background
Microsoft Teams Rooms, sometimes called “MTR” systems, are all-in-one, easy-to-use solutions designed to deliver consistent Teams experiences to modern teams. The inclusive and easy-to-use technology promises a more convenient meeting experience, allowing business users to turn any shared space into the ultimate collaborative environment.
The equipment mentioned in this article is currently installed in the following rooms:
TTI HQ 1122
TTI HQ 1124
TTI HQ 1140 (Bridges)
TTI HQ 2101 (Hall of Honor)
TTI HQ 5313 (Director's Suite)
Instructions
Learn about the meeting control touchscreen
The touchscreen console in a conference room is the heart of every meeting. It automatically wakes up when it detects motion. On the screen, there are a few things you can do:
- Join an upcoming scheduled meeting by selecting Join.
Note: To get a meeting to show up on the room console, organizers should set the room as the meeting location.
- Start a new meeting by selecting Meet
.
- Make a phone call by selecting Call and dialing a number.
- Use Cortana voice assistant to join a meeting, or call someone by saying "Hey, Cortana," or selecting the Cortana icon (push-to-talk).
- Project your laptop by plugging in the cable connected to the console. Depending on the room settings, it may be projected to the room automatically, or you may have to select Share
on the room console.
- Select More
for instructions on how to add the room to a meeting, give feedback on the device, see accessibility options or change settings. You can also snooze Cortana from here and adjust volume levels for system sounds (incoming calls, HDMI content audio playback, and system notifications).
- Select Room controls to switch to an OEM-provided application for in-room media or room lighting and/or blind controls. This option is available when configured by your IT admin.
When you're in a meeting, you'll have options to manage your camera and mic, share content, manage participants, invoke reactions, change layouts for the in-room display, and end the call.
Join a scheduled meeting
Find your meeting on the console and select Join to enter.
Current meetings will be at the top of the list. After a meeting ends, it'll stay on the screen for a little while so you can easily join again if you need to.
If a scheduled meeting doesn't appear on the console (or if the meeting tile shows More options 
instead of Join), you'll need to invite the room or add the room on your personal device.
Join a scheduled meeting that's not on the console
- Join the meeting on your personal device.
- When you're choosing your audio and video settings, you'll have the option to add a room and use that room's audio and video equipment. Your personal device may even detect a nearby room using Bluetooth.
If it does, you'll see (suggested) next to Room Audio. If the nearby room has already joined the meeting, just select Audio off to join with your audio off and avoid disrupting the meeting.
- If your device doesn't detect the room nearby, select Room audio and search for a room.
- If you've already joined the meeting on your personal device, you can select Show participants
, then go to Invite someone or dial a number and search for the room name. Then, select the room and OK to call it into the meeting.
- Then, the room will ring. To join the meeting, select Accept on the room console.
Note: Make sure the audio on your personal device is off before you accept the call on the room console, or you could cause an echo
Invite a room to a meeting
Use Outlook to reserve a room equipped with Microsoft Teams Rooms
- Open Outlook and go to your calendar.
- Select New Teams Meeting in the Teams Meeting section or New Meeting, then Teams Meeting.
- Select Room Finder in the meeting scheduler or type the conference room email address.
- Select Show a room list and find a building or list.
- Choose a room from the list of available rooms.
- Complete the meeting invitation as you would for any other meeting before sending it.
Use Microsoft Teams to reserve a room equipped with Microsoft Teams Rooms
- Open Microsoft Teams and go to your calendar.
- Select New Meeting to schedule a meeting. Select a meeting type from the drop-down menu to schedule a webinar or live event.
- Select Add required attendees in the meeting scheduler and type the conference room name or address.
- Choose a room from the list of available rooms.
- Complete the meeting invitation as you would for any other meeting before sending it.
Note: For live events, you can add a room as a presenter but not as a producer or attendee.
Use Microsoft Teams to add a Microsoft Teams Room to an existing meeting
- Join the meeting from your personal device.
- Select People.
- Search for the room name (it's on the console) and select OK.
- Accept the call on the console to join the meeting.
Use Teams or Outlook to add a Microsoft Teams Room to an existing meeting
- Open the meeting in Teams or Outlook on your personal device.
- Add the room name (it's on the console) to the participants list or find the room using Room Finder in the meeting scheduler (available in Outlook) and send the update.
- If the meeting is accepted, it will appear on the console.
- Select the meeting on the console to join.
Start an unscheduled meeting
- Select Meet
on the room console.
- Under Type a name, search for who you want to invite.
- Select people to add them to the list of invitees.
- After all the people you want to invite are on the list, select Invite. Your meeting will begin automatically.
- Or, if you have a URI for a meeting you want to join, select Enter a URI and type the URI for the meeting.
Sharing content
Share your screen with in-room participants
To share your desktop with in-room meeting participants, connect your personal device to the HDMI cable located at the podium, or utilize the ClickShare device.
Depending on your room settings, your screen may be shared automatically, or you may have to select Present 
on the room console.
Share your screen with all meeting participants
There are two ways to share with both in-room and online participants from a personal device:
- Join the meeting on your personal device and select Share
, then the item you want to share. Go to Share your screen in a Teams meeting to learn more.
- Connect your personal device to the cable connected to the room console. Depending on your room settings, your screen may be shared automatically, or you may have to select Share
on the room console.
Managing your meeting from the room touchscreen
Add a participant
- In the meeting, type the name of the participant you want to add in the search bar.
- Select the participant's name from the search results.
- Select Request to join.
Pin a participant's video
When there are multiple people sharing video in a meeting but you want to focus on one person’s video, select their name on the room console, then Pin.
Note: This will only pin the video for the room, not for others in the meeting.
Remove a participant from the meeting
To remove someone from a meeting, select their name on the room console, then Remove from meeting.
Participate in the meeting chat
- Select Conversation on the room console.
- Go to Type a message, use the keyboard to type a message, and then tap Send or press the Enter key.
Note: This feature is currently only available on Skype for Business.
Manage the screen layout
- Select
Layout on the room console.
- There, you can toggle between different layouts for your room display.
Note: If you have a single display, you can choose between showing just shared content or showing content and a row of people. If you have two displays, one will show content and the other will show people. Selecting Layout will swap which display shows which.
Manage audio
- Select Mic
on the room console to mute or unmute the room mic.
- Select Volume Up or Volume Down to adjust the speaker volume or mute the speaker.
- Mute a participant by selecting their name and choosing
Mute participant.
Manage video
- Select Camera
on the room console to turn the room camera on and off.
- Choose which video device you want to use or tap Camera Off to stop streaming the room's video.
Note: For now, you can only switch between cameras on Skype for Business.
Remove uploaded content
If you leave the meeting room before your scheduled meeting time has ended, you can remove any content that you uploaded for the presentation.
- Go to Content on the room console and select the content that you want to remove.
- Select Remove.
Leave a meeting
Select 
Leave Meeting on the room console to leave a meeting.
Then, rate the call on the room console using a scale of one to five stars.